UI Records Retention Schedules
Please note: The official University of Iowa records retention schedules are under revision. Updates will be posted periodically.
These retention schedules are designed to assist university departments in preserving official records appropriately while providing economy and efficiency in the creation, organization, maintenance, use, and disposition of records.
Search Criteria
Administrative unit: represents either the administrative unit responsible for establishing the official record retention criteria OR the administrative unit responsible for maintaining the official records identified.
Confidential: indicates official records that contain information of various sorts that the university receives and holds confidential unless otherwise ordered by a court, by the lawful custodian of the records or by another person duly authorized to release such information. Examples include: student records, medical records, personnel records, etc.
Vital: indicates official records that contain information considered essential for the operations of a department (and/or the university) and includes information that may prevent a department from incurring serious liability or risk, or that would be extremely costly to replace. In the event of a disaster, this information, if destroyed, would make it difficult for a department to conduct normal business activities.
Export the full list of Official Record Retention Schedules available to date – or use the search criteria below for a more targeted search.
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Student Housing Accommodation Applications
Application for housing and dining accommodation and any supporting documentation.
Student Housing Accommodation Records
Student name, accommodation the student was eligible for, and the accommodations the student utilized with University Housing and Dining.
Student Housing and Meal Plan Billing Records
Charges and credits related to student room assignments, meal plans, and Hawkeye Dollars sent to the individual's U-Bill.
Student Housing and Meal Plan Records
Student name, university ID, application date, room assignment, room rate, meal plan, meal plan rate.
Student Loan Program Records
Loan Program Records may include origination records (both paper and electronic loan certification/origination, the criteria used to calculate loan amounts, disbursement dates and amounts, loan confirmation, and the documentation of and information collected at any initial and exit loan counseling.